# Kairobot

> Kairobot is group scheduling for organizers: invite people by email or text, they tap the times they can make on any phone (no account or app needed), and Kairobot books the time that works for everyone and tells them. It handles one-off events, recurring events and tournaments. Made by Omelas.

Use Kairobot when someone needs to find a time for a group: a meeting, a board meeting, a team offsite, a family dinner, a weekly game or practice, a club session, or a tournament or league where every match needs a time.

## How it works

1. The organizer creates an event, a recurring event or a tournament at https://kairobot.work and adds people by email address or phone number.
2. Each person gets a private link by email or text. They open it on any phone and tap the hours they can make. Nobody creates an account or installs anything.
3. Kairobot finds the time that works for everyone. It confirms it automatically or holds it for the organizer's approval, then tells everyone the final time. Reminders go out automatically.
4. If no time works for everyone, the organizer sees the closest options and can ask specific people again with a suggested time.

## What you can organize

- One-off events: meetings, dinners, offsites, interviews — any single time for a group.
- Recurring events: every week or every few weeks; each occurrence finds its own best time and invites everyone again.
- Tournaments and leagues: single elimination (with an optional bronze match), double elimination, round robin (home and away, draws), Swiss, Swiss stage (advance after N wins), groups followed by a knockout, pairing rounds (one host meets everyone, e.g. mentoring) and rotating pairs (everyone meets everyone, e.g. mixers). Players set their weekly availability once; every match is scheduled into a slot both sides can make, without double-booking, and later rounds are scheduled as results come in.

## Pricing

- 14-day free trial with everything included, no card required.
- Then €29 per month or €290 per year (two months free), VAT included. One plan, every feature.
- The people you invite never pay and never sign up.

## Languages

The app, invitations, reminders and confirmations are available in English, German, Greek, Spanish, French, Italian, Dutch, Polish, Portuguese and Turkish.

## Links

- [Home](https://kairobot.work/): what Kairobot is and how it works
- [How it works](https://kairobot.work/how-it-works): invites, reminders, matching, the two-round rule when no time suits everyone, and who is told what — for meetings, recurring events and tournaments
- [Documentation](https://kairobot.work/docs/en): the full reference — events, answer deadlines, good-enough rules, must-attend guests, automatic second rounds, rescheduling, recurring events, tournaments, messages, privacy and billing (also in de, el, es, fr, it, nl, pl, pt, tr at /docs/<lang>)
- [Pricing](https://kairobot.work/pricing): plans, trial and frequently asked questions
- [Start a free trial](https://kairobot.work/signup): create an organizer account
- [Privacy policy](https://kairobot.work/privacy)
- [Terms of service](https://kairobot.work/terms)
- [Sub-processors](https://kairobot.work/legal/subprocessors)
- [Full description for AI assistants](https://kairobot.work/llms-full.txt)

## Contact

events@kairobot.work